Guide to Apple’s New Passwords App in macOS and iOS

Although we’re fans of 1Password and plenty of other good password managers, like BitWarden and Dashlane, Apple has finally removed the last hurdle to using its built-in password management capabilities.

Starting in macOS 15 Sequoia, iOS 18, iPadOS 18, and visionOS 2, Passwords is now a real app rather than being trapped inside Safari, System Settings, and Settings. If you have resisted using a password manager or don’t wish to continue subscribing to an alternative, try Apple’s Passwords. It makes creating, maintaining, and entering passwords faster, easier, and more secure than doing it by hand. Those already using a password manager can export and import their accounts into Passwords.

What You’ll Find in Passwords

We’ll focus on the Mac version here, but the other versions are nearly identical apart from their screen sizes.

The left-hand sidebar, reminiscent of Reminders, provides categories of accounts:

All: Select All to see all your accounts, regardless of what shared group they may be in.
Passkeys: If you have any passkeys for large websites like Apple, Google, and others, they’ll appear here.
Codes: Passwords can create, store, and enter two-factor authentication codes for sites that support them. You’ll find the associated account here if you need to look one up manually because Passwords couldn’t autofill it.
Wi-Fi: This category contains stored passwords for your device’s known Wi-Fi networks. Because known Wi-Fi networks aren’t synced between devices, the number of these will vary between your devices.
Security: If you have any accounts with weak passwords, accounts you previously shared and stopped sharing, or accounts whose passwords were leaked in a security breach, they’ll appear here. Edit these accounts and click the Change Password button to start the process; they’ll disappear from this category when the password changes.
Deleted: Any accounts you delete stay here for 30 days before being deleted permanently. You can delete them immediately or restore them to their previous group.
Shared Groups: If you use Family Sharing, you automatically get a Family Passwords group to simplify sharing important accounts with your family members. However, you can also share accounts with other groups of Apple device owners. To move an account to a group, choose it from the Group pop-up menu.

The middle pane lists the accounts in the selected category. You can sort the list using the menu with vertical arrows, search for a specific account, and manually add a new one with the + button. Otherwise, scroll through the list and click an account to view it in the right-hand pane.

At the top of the right-hand pane is an AirDrop button and an Edit button. Click AirDrop to share an account with someone nearby or Edit to make changes or set up a two-factor verification code. If you want to copy information, click the User Name, Password, Verification Code, or Website item to get a Copy menu. The password becomes visible when you mouse over it. Clicking Website also offers an Open Website option and lets you add more sites where the password should autofill.

Setup Requirements

Most people shouldn’t need to do anything to start using Passwords. However, if you have trouble, check the following items:

Turn on Password AutoFill: If your device isn’t entering your passwords, turn on AutoFill Passwords and Passkeys in Settings/System Settings > General > AutoFill & Passwords. Also, ensure that Passwords is enabled in the AutoFill From section if multiple password managers are installed.
Turn on iCloud Keychain: If you want your passwords to sync securely among your devices, which makes life a lot easier, go to Settings/System Settings > Your Name > iCloud > Passwords and turn on Sync This Device.
Set up iCloud Passwords for other browsers: Apart from Safari, Chromium-based Web browsers (Arc, Brave, Google Chrome, Microsoft Edge, etc.) can access and autofill your saved passwords if you install Apple’s iCloud Passwords Chrome extension. (There’s also now an iCloud Passwords add-on for Firefox.) The overall experience is not as seamless as in Safari, requiring a once-per-launch code, and you have to create new accounts in Safari or manually in Passwords, but it works.
Configure settings: To access options, choose Passwords > Settings (or look in Settings > Apps > Passwords for iOS 18 and iPadOS 18). Generally speaking, it’s okay to keep them all turned on.

If you have additional questions, check Apple’s documentation for detailed instructions for all the platforms on which Passwords runs. But realistically, Passwords is easy to use. Although the app is new, the underlying password management features and syncing have been in place for years, so they’re stable and reliable.

(Featured image by iStock.com/designer491)

Learn more about our plans and how we can help your business here.